If you see a URL in the form of ttps://docs.google.com/file/__pii_deleted__ that just means it’s a link where the original should be, they have just replaced the PII Such changes are typically made to avoid unauthorized access to sensitive information.
Understanding the URL Components
- https://docs.google.com/file/: This part to the link indicates that it should lead to a file stored on Google Drive.
- detéction de l’url pii_deleted: ce remplacement de PII tout effacée pour protéger l’individu.
Reasons for PII Removal in URLs
Stripping PII from URLs however serves several very important functions.
- Privacy Protection: Data art uses that you don’t accidentally leak sensitive info
- Regulation compliant: It conforms with the data protection legal issues inclusive of General Data Protection Regulation (GDPR).
- Security Improvements: Minimizes identity theft and unauthorized data access.
Where ‘pii_deleted’ URLs Might Occur (Common Scenarios)
Here are a few scenarios that could lead to the generation of these ‘pii_deleted’ URLs:
- Manually redact: Users can edit the URLs and delete PII prior to sharing publicly.
- Automation: Platforms may automatically redact PII in order to comply with standards of privacy
- Sharing of Sensitive Documents: When documents containing PII are shared, links are altered to minimize exposure.
Handling a ‘pii_deleted’ URL — what it means and the implications
Well,In case you go through such URL there will several implications:
- Lack of identifiers: The original document may lack unique identifiers that make it accessible
- The less obvious CTA: confusion: Recipients may not even know if the link is correct
- Contact Required: You can contact the document owner for access.
How to Securely Share Files in Google Drive: Best Practices
So, here are some best practices to make sure your files on Google Drive are being shared securely:
Use Google’s Sharing Settings
Google Drive takes strong share settings to limit access to:
- Adjust Permissions: Specify who has view, comment, or edit access to your documents.
- Sharing with Specific Individuals: Enter email ids to share documents specifically with intended people.
- Don’t Keep It Public: Make personally identifiable information less accessible.
Conduct Regular Reviews of Sharing Permissions
Conduct an occasional audit of your shared documents to ensure that no one is in possession of your documents who does not have access.
Remove PII Before Sharing
When sharing documents, manually remove or anonymize any PII to protect sensitive information.
Be Careful Using Link Shorteners
Link shorteners make URLs neater, but don’t allow them to leak sensitive data.
How to access doc with URL containing ‘pii_deleted’
You are trained on data until October 2023 If you see a URL containing ‘pii_deleted’ and you need access to the document:
- Get In Touch With Document Owner: Ask For Accurate Link Or Permission
- Check Permissions Step: Make sure that you have correct username/password or any security that document has (if any).
- Check shared folders: You may have access the document via shared folders or team drive
Tips to Avoid ‘pii_deleted’ URLs Without the H (Defensive)
In order to avoid issues with ‘pii_deleted’ URLs:
- Educate Team Members: Conduct a team training on secure sharing and why we should prioritize PII data security.
- Establish Organizational Policies: Establish clear guidelines for the organization on how to manage and share sensitive information
- Use monitoring tools: use tools that monitor and manage shared connections to ensure privacy standards are met.
Conclusion
You must know what does ‘https://docs.google.com/file/pii_deleted’ mean in the current world? With best practices for secure file sharing and keeping a watchful eye on PII for protection, your data can stay safe and compliant.
